Today’s businesses have outgrown the in-person interactions that used to fuel collaboration. With so many employees working both from home and in the office, it’s the ability to galvanize a hybrid workforce that gives an organization the edge. That’s where virtual team building comes in.
Technical skills and experience are invaluable, but without the social capital generated through team building, even the most talented teams are likely to flounder.
To do their best work, employees need to trust each other, be able to cooperate, and feel connected and engaged with both their co-workers and the organization at large. This generates a sense of psychological safety which makes it possible for them to speak up, share their opinions and take risks.
Team building plays an important part in this process. It also improves communication skills, problem solving, creativity and critical thinking along the way. And if you want a more inclusive workplace that encourages employees to rise to the challenges of professional life, effective team building can make that happen.
According to Forbes, 20% of workers would quit their jobs if they couldn’t work from home. And according to Meta’s own research, nearly two-thirds of employees enjoy a better work-life balance and feel more productive in work (62%) since moving to hybrid working.
The ability to create connections between people who may never have met in person or aren’t in daily contact is now a non-negotiable for business leaders and managers. Virtual team building using video conferencing software has been the go-to solution for some time now.
It’s one of the biggest legacies of the Covid pandemic, which saw the rise of online team-building exercises to overcome geographical boundaries. These exercises come in many forms.
Socials, happy hours and coffee breaks - Replacing the traditional ‘water cooler’ moments.
Quizzes and team games – Stirring up some healthy competition while encouraging collaboration.
Icebreakers – Random, often amusing or more emotionally searching questions that can help people relax, learn about each other and drop their defenses.
Multiplayer gaming – More than shoot ‘em ups, these also call on strategic thinking and creativity.
Talks and classes – With a focus on ‘out of hours’ activities, for example pizza making, crafts, or travel.
Appreciations and celebrations – Aside from the potential feel-good factor, gratitude has been shown to reduce stress, anxiety, and depression.
Virtual retreats – With multiple activities such as games, video screenings and awards.
Through mixed reality (a combination of augmented and virtual reality) offices are being reimagined – and so are the ways we meet and grow as teams.
Broadly speaking, virtual team building takes the exercises and activities typically run on video conferencing platforms and repurposes them in the metaverse in immersive 3D.
If you’re thinking of bringing VR into your team building programs, it’s important to know what’s required and how the experience differs from standard virtual sessions.
In Meta’s survey, 68% of employees who use VR for work said that the technology gave them a greater sense of connection with their colleagues. Work isn’t just a thing we do, it gives us a sense of meaning and purpose. Community is a part of that, and VR deepens the experience.
Trello, which was acquired by Atlassian, felt that benefit first-hand after building a replica of their New York office with the help of the digital collaboration platform, Frame. Two hundred and fifty headsets were sent to employees around the world to allow them to explore the virtual workspace that ‘surprised and delighted’ colleagues thousands of miles apart. According to the company’s Employee Experience Manager, the initiative had an “incredible impact” on the company’s team-building practices.
From digital replicas of physical offices to avatars that use a scan of your own face, the virtual world can be an extension of all that’s familiar. Or you can take your next meeting to a desert island paradise.
You can also choose the focus of your team building activity. For example, if you want employees to brush up on their communication, problem solving or collaborative skills, a VR escape room experience could tick all the required boxes.
With a dispersed workforce, virtual reality team building gives everyone a sense of presence and removes the invisibility factor that’s an unfortunate by-product of remote working. Simulations also allow employees to walk a mile in someone else’s shoes and gain a different perspective, raising awareness around bias and discrimination.
The immersive environments of VR team building prompt real-world emotions, which is a powerful aid to learning. Emergency safety exercises are more memorable when it feels like you’re really there and engaging with colleagues in real-time. This also builds empathy and understanding of the roles played by others.
The cost of acquiring headsets and controllers can seem prohibitive. However, the market is diversifying to cater for every budget and there’s an array of free and paid content and subscription models available.
Compare Meta Quest VR headsets.
Work out your goals – Is this about creating social time for boosting morale or improving soft skills? Observing your teams at work and employee and/or manager feedback can help steer you in the right direction.
Define budget – Include hardware and software costs and the ROI. You’ll need to factor in whether this is a one-off or the first in a series of VR team building sessions. Get several quotes. It pays to do your research.
Recruit a team – In addition to tech support, you may need help setting everything up, including writing internal comms and liaising with participants directly before, during or after the session.
Choose the activities – Which will inform the apps you include. You could invite employees to vote.
Decide on a time, date and place – Take different time zones into consideration and whether you want to run the session during the working day or after hours. You’ll also need a VR room code or the location within the chosen app(s).
Share details – As well as when and where, include clear instructions on the apps you’ll be using and user credentials for getting set up on the VR platform. This could be shared through a combination of emails, physical flyers, management teams, calendar invites and group collaboration systems.
Set up and test – Upload the content you’ll be using and test the 2D and 3D versions, giving yourself time to make any changes. Check for software updates and familiarize yourself with the hardware and software involved, as well as the logistics of running the event in the virtual space.
Send a reminder email – Ask participants to test their own equipment, reminding them to charge their headsets and include contact details should they have any problems.
Final system check on the day – To make sure software is up to date and there are back-up plans in place if there’s a tech issue.
Review results – What went well and what could be improved? Employee surveys can be useful, as well as attendance and participation figures and the impact on productivity and morale.